Documents necessary for people attending Camps and Tours

There are some documents that you will need to fill out before you or your child attend the camp. If you are not familiar with the english language, you should seek a full and detailed translation of the legal agreements and waivers before signing them.
The required forms, memberships, books and documents for each activity are listed in the columns below.  Detail is then given with links that will make them easier to find.
Groom School
  • Signed Student or ESC Camp Waiver
  • Horse Council Membership
  • Visitor's Health and Medical Insurance
  • British Grooms Association membership
  • Visa for entry to Canada
  • Signed copy of the Barn Rules
  • Signed and Paid Registration
Rider Levels
  •  Signed ESC Camp Waiver
  •  Horse Council Membership
  •  Visitor's Health and Medical  Insurance
  •  Valid Visa for entry to Canada
  •  Signed copy of the Barn Rules
  •  Order your Books for Rider Levels
  • Signed and Paid Registration
Spruce Meadows Masters Tour
  •  Signed Tour Waiver
  •  Visitor's Health and Medical Insurance
  •  Valid Visa for entry to Canada
  •  Paid Tour Registration
1. Waiver: Please fill this out and fax it to us or attach it to your mail
waiver_for_student.pdf
File Size: 31 kb
File Type: pdf
Download File
esc_camp_waiver.pdf
File Size: 60 kb
File Type: pdf
Download File
tour_waiver.pdf
File Size: 76 kb
File Type: pdf
Download File
2. You will have to join Horse Council of B.C. this gives you essential insurance for any situations where you or your child may cause damage to others or be injured yourself .  
Benefits of an individual or family membership are:

  • $5,000,000 Liability Insurance
  • $30,000 Accidental Death & Dismemberment Insurance (note: does not include fracture and dental coverage in 2013.)
  • Transportation Insurance for Non-Owned Horses
  • Enhanced / Incidental / Emergency liability for the care custody of non-owned horses.
  • Access to scholarships for youth, towards education and athlete development
  • HCBC is a source of education; we offer Rider, Instructor, Coaching and Competition Official certification programs as well as providing general education workshops and seminars
  • Members can shop and save with our Premium Business Members who offer a discount to all HCBC members!
  • Receive our member magazine, "BC's Equine Lifestyle"
  • Access to HCBC's Lending Library
  • Optional Add On Insurance also available including (please note optional insurance is non-refundable):  
    • Members' Tack Insurance
    • Additional Accident, Death & Dismemberment
    • Members Named Perils
    • Enhanced Personal Liability
3.  Visitor's or Travel Health and Medical Insurance, our suggested carrier is Blue Cross. Coverage costs can vary depending upon the length of your stay.  You should have travel insurance whether you are attending the Summer Camps or the Spruce Meadows Tournament  Tour in September.  We will ask for your proof of coverage before finalizing your registration.  Visitor's insurance ranges from $30+  for one week to $600 or more for 6 months, it will depend on a variety of factors.  Please purchase a minimum of $100,000 in coverage.
4. Join the British Grooms Association.  To attend our Groom School Camp and obtain certification for your levels achieved, you will need to become a member of the British Grooms Association.  This is a top internationally respected organization that gives you easy access to worldwide jobs in the Equine Industry. You will register for the "Rest of the World BGA Membership" which is the designation for all non-residents of the U.K.  This membership costs 27.50 British pounds per year   When you join you will need to order the Equine Skills CV, which lists the qualification criteria for each of the Groom Levels and contains the .  Each workbook for the levels costs 25 British Pounds, we suggest that you order the books for your present schooling level and at least the level above so that you can progress and be certified for your achievments at your own pace.  You order the books when you are completing your membership application.
5.  Apply for a Visa to enter Canada in order to attend the Working Student Education Program, the Camp or the Tour, if it is a requirement for people from your country of Origin.  Because none of the Camps are for a duration longer than 6 months most attendees will not need more than a Visitor's Visa.  If you intend on staying longer for the Working Student Program or other reasons, please ensure that you apply in advance for the appropriate length of your intended stay and for the properly stated purpose. Study Permits are required for educational stays longer than 6 months.
The following wait times listed for various countries are only approximate and it may take longer.  It may take as long as two months, so please apply as soon as possible.
6. BARN RULES  These are the basic safety rules and management requirements for all participants in the school. The form must be signed in order to partake in the Camps.
For working students and full time students
barnrules.pages
File Size: 175 kb
File Type: pages
Download File
For campers
barnrulescamps.pdf
File Size: 46 kb
File Type: pdf
Download File
7. Order books required for Rider Levels from Horse Council of BC and obtain the rubrics for the study program 
English Rider Handbook Level 1&2 2nd/2013           $30.00 
English Rider Handbook Level 3,4,5 2nd/2013          $30.00 
English Rider Handbook Level 6,7,8 2nd/2013          $30.00 
Stable Management in Canada - 1st /2009               $42.00 
Equestrian Theory Manual                                      $54.00
The books below may also be useful reading to enhance your knowledge:
Conditioning Sport Horses by Hilary M. Clayton
Activate your Horse's Core by Narelle C. Stubbs & Hilary M. Clayton
The Principles of Riding by German National Equestrian Federation
Grooming to Win 
Advanced Techniques of Dressage by German National Equestrian Federation
A Gymnastic Riding System using Mind, Body and Spirit by Betsy Steiner
Anne Kursinski's Riding and Jumping Clinic by Anne Kursinski with Miranda Lorraine
Horse Anatomy Colouring Atlas by Robert A. Kainer & Thomas O. McCracken
Stable Management Manual by Equine Canada
The BHS Complete Manual of Horse & Stable Management by The British Horse Society